Privacy Policy

1. Information We Collect

1.1 Personal Information

We may collect the following types of personal information:

• Contact Information: Name, email address, phone number, and postal address
• Professional Information: Company name, job title, industry, and professional interests
• Account Information: Username, password, and account preferences
• Payment Information: Credit card details, billing address, and transaction history (note that payment processing is handled by secure third-party payment processors)
• Conference Participation: Registration details, session attendance, survey responses, and feedback

1.2 Automatically Collected Information

When you visit our website, we automatically collect certain information, including:

• Technical Information: IP address, browser type and version, operating system, device information, and time zone setting
• Usage Information: Pages visited, time spent on pages, links clicked, and interaction with site features
• Cookies and Similar Technologies: Information collected through cookies, web beacons, and similar tracking technologies

2. How We Use Your Information

We use your personal information for the following purposes:

• To provide and manage our services, including conference registration, ticketing, and event management
• To communicate with you about the conference, including updates, changes, and related offerings
• To personalize your experience and deliver content relevant to your interests
• To process payments and maintain financial records
• To improve our website, services, and marketing efforts
• To analyze usage patterns and optimize user experience
• To comply with legal obligations and enforce our terms and conditions
• To protect the security and integrity of our platform

3. Legal Basis for Processing (GDPR Compliance)

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds:

• Contractual Necessity: Processing necessary for the performance of our contract with you (e.g., processing your conference registration)
• Legitimate Interests: Processing necessary for our legitimate interests, provided these interests do not override your fundamental rights and freedoms
• Legal Obligation: Processing necessary to comply with our legal obligations
• Consent: Processing based on your specific consent, which you can withdraw at any time

4. Data Sharing and Disclosure

We may share your personal information with:

• Service Providers: Third-party vendors who help us operate our business (e.g., payment processors, email service providers, analytics providers)
• Conference Partners: Sponsors, exhibitors, and speakers, but only with your explicit consent
• Legal Authorities: When required by law, court order, or governmental regulation
• Business Transfers: In connection with a merger, acquisition, or sale of assets

We do not sell your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of sensitive data in transit and at rest
• Regular security assessments and vulnerability testing
• Access controls and authentication procedures
• Staff training on data protection and security practices
• Incident response procedures

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request access to your personal information
• Rectification: Request correction of inaccurate or incomplete information
• Erasure: Request deletion of your personal information in certain circumstances
• Restriction: Request restriction of processing in certain circumstances
• Data Portability: Request transfer of your information to another organization
• Objection: Object to processing based on legitimate interests or direct marketing
• Withdraw Consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods include:

• The length of time we have an ongoing relationship with you
• Whether there is a legal obligation to which we are subject
• Whether retention is advisable in light of our legal position (e.g., statutes of limitations, litigation, or regulatory investigations)

8. Cookies and Similar Technologies

We use cookies and similar tracking technologies to collect and use personal information about you. Cookies are small text files placed on your device to store data that can be recalled by a web server in the domain that placed the cookie. We use cookies and similar technologies for the following purposes:

• Essential Cookies: Necessary for the operation of our website
• Analytical/Performance Cookies: To analyze how visitors use our website
• Functionality Cookies: To recognize you when you return to our website
• Targeting Cookies: To deliver relevant advertisements

You can control cookies through your browser settings and other tools. However, disabling certain cookies may limit your ability to use some features of our website.

9. International Data Transfers

Your personal information may be transferred to, and processed in, countries other than the country in which you reside. These countries may have data protection laws that are different from the laws of your country. We implement appropriate safeguards to protect your information when transferred internationally, including:

• Standard contractual clauses approved by the European Commission
• Ensuring recipients adhere to data protection principles
• Implementing additional security measures where necessary

10. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete that information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated Privacy Policy on our website and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Data Protection Officer through our website contact form.